RakontoMail 2.0

Dan Tsirlin ❘ Freeware ❘
iOS

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Privacy-first task management using your email as the server

David Fischer

06/09/2026

RakontoMail is a lightweight iOS/iPadOS task-and-collaboration app that stores tasks as email messages on your own mail server (no third‑party server), offers tags, fields, attachments and a learning helper for faster entry, and emphasizes local encrypted storage and user privacy.

In this review, RakontoMail is evaluated for its approach to task management and collaboration using only the user's email accounts, without reliance on external servers.

Data storage and privacy: Sensitive task data is stored exclusively on the user's email server, with transparency about data flow and access. This arrangement emphasizes local control and avoids centralized storage, though it depends on the security of the user's email provider.
Task creation and editing: The app supports straightforward creation and editing of tasks, with the ability to add notes, custom fields, attachments and tags to suit various workflows.
Learning and efficiency: A learning mechanism tracks commonly used users, tags and fields, including those received from collaborators, enabling faster task creation with minimal typing.
Typing experience: When typing is necessary, notes can be entered in a large, readable editor that facilitates comfortable input.

Overview

RakontoMail is a Freeware software in the category Business developed by Dan Tsirlin.

The latest version of RakontoMail is 2.0, released on 06/08/2026. It was initially added to our database on 06/08/2026.

RakontoMail runs on the following operating systems: iOS.

Users of RakontoMail gave it a rating of 5 out of 5 stars.

Pros

Privacy-focused model: stores sensitive task data only on the user’s email server and locally in encrypted form, avoiding a separate cloud backend.
Local encryption: app states that any stored data, credentials and messages are held encrypted on the device.
Email-based collaboration: enables sharing and collaborating on tasks using ordinary email accounts (no extra server/account required).
Lightweight: small app size (≈6.7 MB) and minimal dependencies, suitable for constrained devices.
Flexible task model: supports notes, custom fields, tags, attachments and collaboration metadata to adapt to different workflows.
Learning/autocomplete: built‑in learning mechanism remembers users, tags and fields to speed task creation and reduce typing.
Cross‑Apple support: listed compatibility with iPhone, iPad, and Apple Silicon Macs (requires recent OS versions).
Active maintenance history: changelog shows periodic bug fixes and iOS readiness updates (most recently iOS 17 readiness).
Simple privacy claim: App Store entry declares developer does not collect user data (reduces centralized tracking risk).

Cons

Relies on email transport: collaboration and synchronization depend on conventional email delivery—subject to delays, threading issues, spam filters, and inconsistent formatting across providers.
No automatic end‑to‑end encryption for emails specified: while local storage is encrypted, messages sent via email are likely plaintext unless the user configures S/MIME/PGP—risking exposure in transit or on recipients’ servers.
Security depends on user email provider and account security (passwords, 2FA); the app’s approach shifts security responsibility to the user and their mail provider.
Limited transparency/verification: App Store states the developer’s privacy practices “may” include handling data and the app’s privacy statements are not Apple‑verified.
Single‑developer / small team: support and long‑term development depend on one developer (risk for slower response, feature backlog, or abandonment).
Very small review sample: only one App Store rating visible, so real‑world reliability/usability has limited public feedback.
Few integrations: no web app or integrations with common task/project platforms (e.g., no direct calendar, Slack, or cloud task sync integrations beyond email).
Potential UX limitations: site and App Store description suggest a pragmatic/basic UI rather than a polished full‑featured product (may not suit power users).
No enterprise or admin features: lacks centralized management, audit logs, or provisioned account controls for teams/organizations.
Collaboration limitations: using email for task state changes can be cumbersome (manual replies/parsed messages), and conflict resolution/real‑time collaboration features are likely limited or absent.

FAQ

What is RakontoMail and what does it do?

RakontoMail is a task-management and collaboration app that uses your existing email account to create, store and share tasks. It lets you add notes, custom fields, tags and attachments, and collaborate with others by sending/receiving tasks via email rather than relying on a separate cloud server.

How does RakontoMail protect my privacy and data?

RakontoMail is designed to keep sensitive task data on your email server and on your device. It does not rely on any third‑party servers to store task content. Local data (including any credentials stored by the app) is encrypted on the device. The developer indicates the app does not collect user data.

Do I need a special account or server to use RakontoMail?

No special account or proprietary server is required. RakontoMail works by sending and receiving standard email messages, so any email account that can send and receive regular email can be used. The app’s workflow stores and synchronizes task data through your own email.

How do I collaborate with other people using RakontoMail?

To collaborate, you send tasks as email messages to other people. When recipients who also use RakontoMail receive those messages, the app can recognize task data (tags, fields, attachments) and integrate them into their task lists. Collaboration is handled entirely via email exchange rather than a central service.

What platforms and iOS versions does RakontoMail support?

RakontoMail requires iOS 15.0 or later and is designed for iPhone and iPad. The App Store listing also notes compatibility for Mac with Apple Silicon (macOS 12.0 or later). Check the App Store page for the current compatibility requirements before installing.

Is RakontoMail free? Are there in‑app purchases or subscriptions?

The app is listed as free on the App Store. The developer indicates no data collection, and there are no App Store-listed in‑app purchases or subscriptions shown on the public listing.

What features help me create tasks more quickly?

RakontoMail includes a learning mechanism that remembers users, tags and custom fields that you or others have used. Over time it offers those as suggestions so you can create tasks faster with minimal typing. It also supports a large convenient typing view for writing longer notes.

How are attachments and custom fields handled?

You can attach files to tasks and define custom fields and tags. When a task is sent via email, that data is included in the message so recipients (and your own other devices using the same email) can receive the attachments and field values. The app stores task data through your email messages rather than a separate server.

What should I do if I need help or want to report a bug?

Support and feedback can be sent to the developer’s support email: [email protected]. The App Store page also lists the developer (Dan Tsirlin) and links to the app website and privacy/terms pages for additional information.

How can I restore my tasks if I reinstall the app or move to a new device?

Because RakontoMail uses your email account to store and exchange task messages, signing in with the same email account on the new device and allowing the app to read the relevant messages should restore tasks that were previously sent to or stored in that email account. As with any change, ensure you have the messages on the email server (not only on the old device) before removing the app or switching devices.

David Fischer

I am a technology writer for UpdateStar, covering software, security, and privacy as well as research and innovation in information security. I worked as an editor for German computer magazines for more than a decade before joining the UpdateStar team. With over a decade of editorial experience in the tech industry, I bring a wealth of knowledge and expertise to my current role at UpdateStar. At UpdateStar, I focus on the critical areas of software, security, and privacy, ensuring our readers stay informed about the latest developments and best practices.

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